Explore UAB

Colleges & Schools

UAB Financial Affairs
traveling background image 1920x300

  • Travel Reimbursements

    Effective October 1, 2023, UAB is implementing several changes related to Oracle Payment Request used to process travel reimbursements. See additional information here.

  • Announcement:

    Effective October 1, 2023 in accordance with HB 68, ACT #2023-292 of the 2023 Regular Session, UAB will amend the In-State Travel Guidelines to allow, with PRE-APPROVAL, reimbursement of actual and necessary out of pocket expenses incurred in the course of UAB business. For those planning travel within the state of Alabama on October 1, 2023 and beyond that wish to seek reimbursement of actual expenses, a completed Travel Pre-Approval Form will be required. Existing exemptions related to the Travel Pre-Approval Form will not apply for in-state travelers seeking actual reimbursement. Any employee traveling in Alabama without a completed Travel Pre-Approval Form will be reimbursed the Per Diem travel rate in effect at the time of the travel. Further information and training for updated Oracle Payment Request forms will be provided by Financial Affairs closer to October 1, 2023.

  • UAB Business Meal Procedures and Policies

    In an effort to provide clarity on UAB business meal procedures and policies, we have updated guidelines regarding meal reimbursement and incidental meals. These guidelines are effective November 1, 2023.

    Overview

    Useful Links

    The rules regarding travel costs vary depending upon the legal relationship of the traveler to UAB. Before making any commitments for UAB to fund an individual's travel costs, it is essential that the traveler be properly classified in the context of that particular trip. Though many of the rules are similar, the documentation and procedural requirements are quite different. Please use the tabs on the left to properly identify the employee traveling, and view the related content. All reimbursements must have a completed W9 on file before reimbursements will be made.

    Notice:

    Effective immediately, all domestic travel must be approved by the traveler's supervisor via a Travel Pre-Approval Form prior to committing related expenses.

    • Coming to UAB: Prospective Employees

      In Coming to UAB: Prospective Employees you will find information to organize travel for both current and prospective employees.

    • Employee

      In Employee you will find information to organize travel for current, including moving allowance, in- and out-of-state travel, and overseas travel on behalf of UAB.

    • Independent Contractor

      In Independent Contractor you will find general information regarding traveling on behalf of UAB as an Independent Contractor, and the procedures you should take.

    • Student

      In Student you will find information on requirements for student travel, what UAB will pay, and the procedures for student travel.

    • Trainee

      In Trainee you will find information on requirements for trainee travel, and restrictions. UAB Trainees are individuals who are either receiving monthly fellowship payments under an active fellowship assignment, or properly identified as trainees on a sponsored training grant.

    • Volunteer

      In Volunteer you will find procedures, and restrictions to travel as a volunteer on behalf of UAB.

    Back to Top