Federal regulations require that institutions receiving federal awards maintain systems and procedures documenting the distribution of work activity, and associated payroll changes, to each individual sponsored agreement. Effort Reporting is the mechanism UAB uses to confirm that salaries and wages charged to sponsored projects are reasonable in relation to the actual work activity performed.
Work activity of a UAB Project Employee is accounted for under an after-the-fact activity records system using a combination of personnel documents and semi-annual (every six months) effort reports. Principal investigators and departmental management are responsible for ensuring UAB Project Employees clearly understand the importance of accurate and timely certification of semi-annual effort reports.
Effort reports automatically generate in the Oracle Administrative System approximately 15 days after the end of the semi-annual reporting period and distributed for departmental review and certification. Certification of an effort report is an employee’s agreement that the report reasonably reflects the work activity for which the University compensated him or her.
Certification of effort reports is required no later than sixty (60) days after the end of the reporting period (Effort Reporting Period Dates and Deadlines). Effort Reports not certified within 60 days after the end of the reporting period are past due and non-compliant with UAB Effort Reporting Policy and Procedures.
Training Resources
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Effort Reporting: Effort Report Certification Process Overview
Course Description
This course provides an overview of UAB Effort Reporting process for a semi-annual certification period. This includes why UAB is required to certify effort reports and how an effort report is calculated. It also includes an overview of the certification path, as prescribed by UAB Effort Reporting policy and procedures. This course is designed for departmental effort officers, faculty, and staff involved in the certification of effort process, as well as UAB project employees required to certify an effort report. The intent of the course is to ensure all parties are aware of the importance of timely and accurate effort report certification. Login to the UAB Learning System to register for the course.
UAB Learning System -
Effort Reporting: Video Tutorials
View and Track Effort Reports
Employees required to certify effort reports and departmental representatives responsible for ensuring effort reports are certified may view effort reports for the current and historical periods dated April 2013 or later, utilizing the Oracle Administrative Systems.
Watch this video for more information on viewing and tracking effort reports.
How to Certify Effort Reports in the Oracle Personal Worklist
This video is for individuals who are responsible for reviewing and certifying a semi annual effort report in the Oracle Administrative System. It reviews the certification process, as well as provides step by step instructions for certifying the effort report.
Watch this video for more information on the effort certification process.
Late Certification of Effort
When an employee certifies their effort report in Oracle after the semi-annual period close date, they have been deemed non-compliant with UAB Effort Reporting Policy. Certification of effort in Oracle does not remove the non-compliance state from the employees’ Personnel Record. Watch this video for more information about Late Certification of Effort and non-compliance.
Watch this video for more information about Late Certification of Effort and non-compliance.
Recertification of Effort
Once the semi-annual period closes, if the effort listed on the last Oracle generated Effort Report is NOT an actual representation of the employees’ work effort for the semi-annual period, a salary re-class CANNOT be processed. An organization must request a recertification of a previously certified effort report.
Watch this video for more information about the recertification of effort process.
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Effort Reporting: Oracle HR
Responsibility: UAB Effort Reporting
Transactional Forms and Functionality
UAB Effort Reports can be viewed and certified by accessing one of the below listed Oracle HR Responsibilities:
- UAB Effort Report User (see below)
- UAB HR Officer
- UAB HR Officer/Departmental Effort Officer (DEO) (see below)
UAB HR Officer/Departmental Effort Officer (DEO)
Department Effort Officers (DEOs) may view and track their effort reports dated April 2013 and after, using their HR Org responsibility in Oracle.
UAB Effort Report User
The UAB Effort Report User responsibility gives the user the ability to view only his/her own effort report or an effort report sent by the system for review.
- View/Certify Effort Report in Personal Worklist
- View OLD Effort Reports (January 2004 - March 2013)
- View Effort Reports (Beginning April 2013)
UAB Salary Reclass User
View Effort Reports:
- View OLD Effort Reports (January 2004 - March 2013)
- View Effort Reports (Beginning April 2013)
Additional Resources
- Effort Reporting: Over the Cap Reports