Budget Administration is responsible for:
- Creation of University position strings in the Oracle HR System.
- Reclassification of University position strings in the Oracle HR System.
- Verification that all University regular/permanent positions are restricted to one employee (occupant), except for temporary training (transition) purposes.
Under the new RCM model, all new support/central position requests are reviewed to confirm that recurring funding is available prior to approval.
Position Strings
Position String Example
010000000.00101.071001
Oracle HR position strings consist of three segments:
- First Segment: Organization — HR Organization
- Second Segment: Position Number — five-digit number
- Third Segment: Year-Month-Date (YYMMDD) — Position creation or reclassification date
Departments can run the HRUAB University Departmental Position Summary report in the Oracle Administrative System to get a current listing of active/frozen position strings and occupants.
Creation/Reclassification of University Position Strings
Budget Administration requires the following criteria prior to the creation/reclassification of a University (non-hospital) position string:
-
Non-faculty (Staff) – Permanent Positions
- In compliance with University Compensation Guidelines, an approved Compensation Request Form (CRF) must be received.
- Allowable assignment categories:
- 01 Full-time Regular/Permanent
- 03 Part-time Regular/Permanent
- New position numbers or a reclassification of existing position number:
- Position number as determined by department*
- Position number must not end in 99 (example: 12345)
*Departments can run the HRUAB University Departmental Position Summary report in the Oracle Administrative System to determine an available position number (second segment) in order to complete required forms.
-
Non-faculty (Staff) – Non-Permanent (Seasonal) Positions
- Completed Request to Create/Reclassify Position Strings - Non-Faculty (Staff) form.
- Allowable assignment categories:
- 02 Temporary
- 04 Irregular
- 06 Student
- 07 Interns and/or Residents
- 20 Postdoctoral Trainee
- 21 Postdoctoral Employee
- 99 Requisition Employee
- New position numbers or a reclassification of existing position number:
- Position number as determined by department*
- Position number must end in 99 (example: 12399)
*Departments can run the HRUAB University Departmental Position Summary report (pdf) in the Oracle Administrative System to determine an available position number (second segment) in order to complete required forms.
-
Faculty – Permanent Positions
- Completed Request to Create/Reclassify Position Strings - Faculty form (pdf).
- Allowable assignment categories:
- 01 Full-time Regular/Permanent
- 03 Part-time Regular/Permanent
- New position number or reclassification of existing position number:
- Position number as determined by department*
- Position number must not end in 99 (example: 12356)
*Departments can run the HRUAB University Departmental Position Summary report (pdf) in the Oracle Administrative System to determine an available position number (second segment) in order to complete required forms.
-
Faculty – Non Permanent (Seasonal) Positions
- Completed Request to Create/Reclassify Position Strings - Faculty form.
- Allowable assignment categories:
- 02 Temporary
- 04 Part-time Irregular
- 99 Requisition Employee
- New position number or reclassification of existing position number:
- Position number as determined by department*
- Position number must end in 99 (example: 12399)
*Departments can run the HRUAB University Departmental Position Summary report in the Oracle Administrative System to determine an available position number (second segment) in order to complete required forms.