Whether you are ready to advertise a postdoctoral position or you have already decided on a candidate you would like to hire, please start here.
1. Create New Requestion in PeopleAdmin
Departments must initiate and manage all postdoctoral recruitment activities through the PeopleAdmin Applicant Tracking System (ATS). The recruitment process, including posting the position, reviewing applications, and selecting a candidate, must be completed within PeopleAdmin. For more information on how to create a new requisition, please visit OPE's PeopleAdmin page.
2. Complete the OPE Hiring Approval Form.
Once a candidate has been selected, the department must complete the OPE Hiring Approval Form to verify that funding and departmental approvals are in place for the proposed hire.
The completed OPE Hiring Approval Form must be uploaded as part of the Hiring Proposal in PeopleAdmin. Hiring proposals will not be reviewed until this document has been submitted.
3. Submit the Hiring Proposal in PeopleAdmin
The department administrator or faculty mentor must submit the Hiring Proposal in PeopleAdmin for approval. Required supporting documentation, including the completed Hiring Approval Form and any additional required materials, must be attached to the proposal.
When submitting the Hiring Proposal, the submitter will be asked the following, which will be included in the scholar's appointment letter:
- Postdoctoral scholar's name, degree, and mailing address
- Department or division assignment
- Effective start date of appointment
- Duration of appointment and eligibility for reappointment
- Faculty mentor's name, degree, and title
- Annual salary/stipend amount
- Description of research activities, responsibilities, and expectations
- Relocation support
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Faculty mentors may choose, but are not required, to provide relocation assistance as part of the recruitment package. Any relocation support or additional resources offered to the postdoctoral scholar must be clearly stated in the appointment letter.
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Upon final approval, the Office of Postdoctoral Education (OPE) will generate the appointment letter and route it through Adobe Sign to the faculty mentor and postdoctoral scholar for electronic signature.