All UAB employees, including faculty, staff, post-doctoral employees, medical residents and fellows, who plan to travel internationally on UAB-related business are required to register their travel via an online International Travel Registration Form (ITR). This form is required regardless of whether the travel is funded by UAB or an outside source. Travel for personal reasons during the UAB-related trip may be reflected in the International Travel Registration. The ITR automatically links employee travel to the UA System International Travel Assistance Program provided by International SOS and allows UAB to receive real-time information and alerts about UAB travelers and their destination country or countries.

The UAB-Related International Travel Policy defines International Travel as “…travel outside of the United States and the District of Columbia.”  The U.S. Territories of Puerto Rico, Guam, the U.S. Virgin Islands, American Samoa, and the Northern Mariana Islands are considered to be International Travel locations, not domestic locations, under this policy.

It is recommended that UAB travelers check the “status” of the country/countries that they plan to visit through the Travel Advisories section of the U.S. Department of State’s Webpage and/or the Webpage of UAB’s International Travel Assistance International SOS when planning their travel and immediately prior to departure. UAB maintains the right to restrict travel to regions with a heightened safety risk.

How to Register Your Travel

• Complete a UAB-Related International Travel Registration form prior to travel
• The UAB-Related International Travel Registration provides pre-trip risk analysis. This process facilitates international travel risk reviews and is intended to enhance the traveler’s awareness of potential health, safety, and security travel risks (including export control).
• Depending on the travel destination(s) and purpose, multiple approvals from various offices may be required. These include but are not limited to: departmental approval, dean’s office, Provost, Research Safety and Security, etc. Complete and submit the ITR with enough time in advance of the travel to ensure reviews are completed prior to travel. Once electronically submitted, the ITR is routed automatically to the required offices for review and approval.
• Once your ITR is fully approved, click here for instructions to locate your completed form

Travel to High-Risk Locations

All UAB employees are required to complete the International Travel Registration process, regardless of the international travel risk levels. However, certain international travel registrations necessitate a heightened level of review based on the risk-based criteria. UAB international travel risk evaluation procedures incorporate risk advisories and recommendations developed by the U.S. Department of State (DOS), Centers for Disease Control (CDC), and the International SOS (ISOS) health and security risk management resource.

For faculty and staff travel, a destination is considered high-risk if any of the following travel advisories reach the levels below:

1. United States Department of State travel advisory is Level 4
2. CDC COVID-19 travel recommendation is Level 4
3. International SOS (ISOS) travel risk advisories are labeled as:

• Medical risk levels of Extreme
• Security risk levels of High or Extreme

In this circumstance, the International Travel Risk Management Committee (ITRMC) will conduct a heightened review, and the traveler will be notified of the Committee’s determination on the proposed travel.

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