Congratulations on joining UAB! IFSIS will work with your department to file petitions with USCIS to secure H-1B, E-3, or TN work authorization on your behalf. IFSIS contacts department administrators to begin the process first and will follow up with you later as needed. Please read and follow the instructions carefully both here and in communications from our database, Welcome Client.
H-1B work authorization is available for up to six years in increments of up to three years at a time. The amount of time requested will depend on your anticipated length of relationship with the university.
The following information is designed to make the initial and extension processes as smooth as possible.
H-1B Processing – New Hire/First Time in H-1B Status with UAB
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What documents do I need to provide?
You will receive an invitation to Edge, the IFSIS immigration database. Edge contains a questionnaire and a list of documents that must be uploaded to begin the H-1B process. Please upload clear, legible pdf copies of ALL relevant documents on the list.
Education Equivalency Evaluation
Federal immigration regulations governing the H-1B process [8 CFR § 212.4(h)(4)(iii)(C)(2)] require an education equivalency evaluation for all degrees earned outside the US. Education equivalency (confirmation that your international degree is equivalent to obtaining a certain degree as awarded by a US institution) is not the same as education verification (which merely confirms that you received a certain degree). It is UAB policy to include an education equivalency evaluation with every H-1B petition in order to avoid a delay in adjudication in the event that USCIS issues a Request for Evidence (RFE) asking for the evaluation. If you earned the qualifying degree for the job offered at UAB (e.g., master's or PhD) outside the United States, please request an education equivalency evaluation as soon as possible to avoid delays in filing your petition. USCIS routinely accepts evaluations provided by members of NACES and Lisano International. If you earned a bachelor's degree outside the US, but your UAB job requires a master's or PhD degree at a minimum and you earned your master's or PhD in the US, there is no need to request an education equivalency evaluation for your international bachelor's degree. IFSIS does not recommend using WES or ECE, as those companies tend to focus on evaluations designed for academic rather than immigration purposes. You need an evaluation for immigration purposes that concludes that you hold the equivalent of a US degree in a specific field, not merely that you completed X years of study toward a US degree.'
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When can I start working at UAB?
If you are already in the US in H-1B status and are joining UAB from another US employer, you can start working at UAB on the later of the date on your offer letter or the day USCIS receives UAB’s H-1B petition on your behalf. You can complete a Form I-9 with proof of petition receipt, which IFSIS can provide. If you are coming to the US for the first time, or if you are currently in the US in a different immigration status and are changing status to H-1B, then you must wait for the official, hard copy USCIS approval notice (Form I-797) to arrive at the IFSIS office via US Mail from USCIS. Even if the H-1B petition was filed with premium processing to obtain a decision from USCIS within 15 business days, it could take another 5-7 business days for the hard copy approval notice to arrive via US Mail (not trackable). You will receive an email from our database when the Form I-797 arrives so that you can complete Form I-9 to begin working. Please do not email asking if the approval notice has arrived in the mail—IFSIS will notify both you and your administrator as soon as the notice is available for pick-up.
Please follow all instructions in the approval email from our database regarding booking an appointment to complete your I-9. A link will be provided in the approval email, and it is your responsibility to book an appointment promptly.
H-1B Processing – Current Employees Extending H-1B Status
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What documents do I need to provide?
You will receive an email invitation from our Edge database to a secure site where you can upload all relevant documents identified in the database. IFSIS must receive legible pdf copies of all relevant documents from you to begin the H-1B process. Please log in to the Edge portal and upload pdf copies of ALL of the required documents to the Edge database (generally, your current CV, three most recent pay statements, most recent Form I-94 from international travel, and any USCIS receipt/approval notices you have received in the interim for any immigration processes such as EB-2 national interest waiver petitions, I-485 application receipt notices, etc.). Please do not send pictures or screen shots. We need clear, legible copies to file with USCIS. We cannot file the H-1B petition without ALL necessary documents.
Please do not email
This email address is being protected from spambots. You need JavaScript enabled to view it. asking if we received your documents or questionnaire. Our database emails us when documents are uploaded and questionnaires completed. Unless you receive an error or bounceback message, you can safely assume that we received your information. Asking for confirmation of automated processes slows down our workflow. -
Do I need to wait until the extension is approved to continue working?
No. When an H-1B extension petition is filed with USCIS, you are authorized to work for up to 240 days beyond the end date of your current H-1B. We do not recommend traveling internationally while the extension is pending in case USCIS approves the petition while you are outside the US. USCIS processing times fluctuate from month to month. If you must travel internationally after the extension is filed, IFSIS will need a check for $2,805 to request premium processing so that you will have an approved petition before you leave the US.
Premium processing is not always required as a business expense. If you wish to have the extension petition premium processed for your personal international travel needs/wishes, be prepared to pay the $2,805 fee yourself in certain circumstances. UAB departments are responsible for premium processing fees for extension petitions generally only when it is a business necessity in order to guarantee your continued work authorization by a certain date.
Filing Fees
Your department MUST pay the $460 USCIS filing fee to extend your H-1B status. Either you OR the department can pay the $2,805 Premium Processing fee for USCIS adjudication (meaning approval, denial, or issuance of a request for evidence)within 15 business days (minus federal holidays)—it is up to you to negotiate with your department. Generally, if premium processing is not required for business purposes (i.e., if a USCIS approval notice is not required by a certain date) and you want premium processing for peace of mind, personal international travel plans, or other non-business reasons, the department will not be inclined to pay the premium processing fee. All H-1B petitions in the UAB Heersink School of Medicine are premium processed.
TN Professionals
Canadian and Mexican professionals (known as “treaty nationals,” or TN) are eligible for temporary employment in certain specific occupations in the US under the US-Mexico-Canada Agreement (USMCA, formerly NAFTA). Please see this list for qualifying occupations. TN status is initially valid for up to three years and can be renewed indefinitely in one-year increments. However, TN status does not allow the "dual intent" to immigrate to the US, so you will not be eligible to become permanent resident while in TN status.
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Canadian Citizens
No application at a US consulate and no physical visa stamp is required for Canadian nationals who will be employed in the US in TN status. Canadian professionals can apply for admission into the US to accept employment by presenting the following documents at a US port of entry (land crossing or airport): an offer letter from UAB, proof of qualifications (usually a copy of diploma(s)), and proof of Canadian citizenship. PLEASE NOTE: physicians with patient care/clinical responsibilities are not eligible for TN status. Only physicians whose primary effort will be devoted to teaching and/or research can enter in TN status.
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Mexican Citizens
Mexican professionals must apply for a physical TN visa stamp at a US embassy or consulate before entering the US to work in TN status. UAB will file a petition for TN status with USCIS on your behalf and send you the hard copy, original USCIS approval notice (Form I-797) for presentation to the consular official during your visa interview.
E-3 Australian Professionals
The E-3 process for obtaining work authorization as an Australian is practically identical to the H-1B process.